Program

Workshops

Benchmarking Insights
Johanna Trickett, Arup

Please join us for a live discussion based on the 2022 TEFMA Benchmark Insights Report. As a participant in the facilities management space, your role in ensuring the efficient and sustainable operation of your institutional campus raises unique challenges. Our workshop will aim to explore the latest statistical insights and spark discussions around shared problems and potential solutions.
We will provide a broad overview of the 2022 Report, and our key takeaways in the areas of:
• Built Environment,
• Sustainability,
• Capital Expenditure,
• Operational Costs and
• Space.
This session includes a focused discussion on the specific trends in energy usage and carbon emissions, supported by an industry expert (to be confirmed) who will provide a unique perspective on the challenges posing the sector on its decarbonisation journey, with a focus on the challenge of data collation and management. We will also be joined by TEFMA Member Universities who will share some of the steps they have taken towards their Net Zero targets.

Revolutionising Space and Estate Management
Peter Harris & Alison Allan, Micad

Micad is a global leader in space and estate management software. In this session, we will demonstrate how Universities use Micad applications to revolutionise their management of space including CAD and 360 imagery. In addition, we will introduce the Micad IPR and how it can be used to address the measuring, reporting and utilisation of space in relation to TEFMA Space Planning Guidelines (edition 4). Beyond this, we will demonstrate how these standards are fundamental to the successful digitisation of broader estate management disciplines, such as lease management, maintenance, condition appraisal and compliance. The session will provide comparisons with practices used in UK Universities, and included in the session will be the opportunity to interact with a new information portal where space and other connected data can be easily retrieved without the need for training.

Balancing Budgets – Strategic Financial Planning for Education: 7 Steps
Ashay Prabhu, GFOA

Universites, TAFE and Schools in Australia are custodians of billions of $ of infrastructure assets. These comprise buildings, facilities, pathways, roadways, utilities, plant and equipment.
For each $1billion of replacement cost, the equivalent annual consumption is circa $25-35 million per annum.
As Facility Management professionals, we have an incredible opportunity to ensure that the scarce funding available to maintain and renew these assets is spent optimally over a long term basis to ensure that we have the least amount of assets in poor condition over 5,10,20 years…In other words SAM is our tool to ensure that we continue to provide services 5,10,20 years into the future at lowest cost, lowest risk and mitigate climate impact.

How ?
This Master Class will focus on the 7 steps of the journey of strategic asset management. A fundamental workshop to take participants through a very simple explanation of the concepts of:
1. levels of service;
2. scenario planning for long term financial plan considerations;
3. life cycle planning;
4. calculation of key asset management financial ratios;
5. asset management plan and how it can inform the long term financial plan.
Includes an interactive 30 minute hands on exercise in groups.

Who should attend?
· Managers of Finance
· Facility Managers
· University Board officials
· Financial Accountants
· Capital Planners

Sponsor Tech Sessions

Parcsafe – Parking technologies & analytics
Daniel Parker & Joe Parker

We looking to engage with creative thinkers and achievers from the areas of campus planning, engineering & infrastructure. We are looking to engage in robust discussions about current & future methods of the 3 verticals of parking and traffic management: Count, Report, Control.

We endeavour to make each session hands-on & thought-provoking with ideas generated for all parties involved. We endeavour to listen to the delegates regarding current pain points and assist them with future planning for their campuses.

We will develop a programme that we will share with all delegates at the start of the session. We plan to structure our sessions around data collection, and smart vehicle access – whilst provoking conversation around the idea of mobility hubs and the future.

We will also have a few demo systems with us that the delegates can explore:

– The OpenSpace System
– The BayPod System
– Traffic Logix

Skand – How spatial data and artificial intelligence (AI) are reshaping traditional approaches to facilities & asset management
Yossi Kahlon & Brett Chilton

CIM – Improving financial and environmental performance through data-driven asset management
Caitlin Koskinen & Scott Beauman
Higher education Asset and Facilities Management teams currently face significant challenges, including staff turnover, decreased budgets, emissions targets, and longer asset operating hours. Join the CIM team for an interactive session showcasing how the AI-powered PEAK Platform enables teams to digitally monitor and optimise assets – reducing outgoings, increasing equipment life, improving sustainability, and creating a superior experience for all stakeholders.